People Operations Administrator - 12 months fixed term (Remote: Canada/UK/France)

About us

We are a globally distributed open source software consultancy, partnering with organisations to solve complex technical challenges through transparency, collaboration, and community-driven innovation.

Summary

The People Operations (POps) Team at Collabora is going through an exciting journey of digital transformation. To help us get there, we are looking for a detail-oriented and empathetic People Operations Administrator, who is as excited about automating processes as they are looking after our globally distributed team throughout their journey with us. This is a 12 month fixed-term contract.

You will be instrumental in supporting the day to day people operations, from onboarding new hires to ensuring compliance with policies and procedures.

We are currently seeking candidates located in France, Canada, or the United Kingdom; we are a remote-first company, with the option to work from one of our offices if desired (Montreal, Canada / Cambridge, UK).

Duties and Responsibilities

• Act as a point of contact for employee inquiries, and provide guidance on policies and procedures.

• Manage the end-to-end employee lifecycle from onboarding to offboarding, ensuring a smooth and positive experience.

• Maintain and update our HRIS (Zoho People), procedure manuals, policies, and relevant wiki pages for all employees & contractors.

• Assist with POps projects such as automation, process improvements, policy updates, diversity initiatives, and organisational changes.

• Assist the company in staying up-to-date with relevant labour laws and regulations to ensure compliance in all people operations practices across the globe.

• Act as the main point of contact for recruitment, liaising with hiring managers and candidates to ensure a smooth and efficient process.

• Work closely with the Finance team to ensure payroll information is accurate and received in a timely manner.

• Other tasks as assigned, including projects.

Essential Qualifications

• 3+ years working in Human Resources/People Operations (POps) functions

• Post-secondary education in Human Resources or related field

• Proficiency in using HRIS software and other HR tech, such as applicant tracking systems

• Experience working with globally-distributed teams

• Strong understanding of POps processes, regulations, and systems in one (or more) of the following locations: Canada, France, UK

• Experience with recruitment and onboarding

• Ability to navigate a fast-paced environment and pivot based on shifting priorities

• Clear communication, both verbal and written

• Excellent analytical and problem-solving skills

• Strong time-management skills

• Excellent attention to detail

Desirable Qualifications

• Bachelor’s degree in Human Resources or related field

• Language proficiency in French

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